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Using the Auslan For Employment application list

These instructions demonstrate how to use the application list to create, edit, save, print, sort and search for Auslan For Employment (AFE) application forms. It assumes that you have logged on to the secure JobAccess site.

Step 1

After you have logged on to the secure site, a 'Welcome' page will appear. Select the ‘Apply For Auslan assistance’ using the hyperlink on the 'Welcome' page.
Image shows the Apply for Auslan assistance hyperlink on the Welcome page of the Secure Site

Step 2

You will be presented with the ‘Auslan application list’. The top of the 'Auslan application list' displays your log in ID.

You will only be able to see the forms created by you as the owner of the log in ID. You can use this list to track the progress of the all the forms that you create.

If you are registered as a Service Provider, you can view, print or update the forms that you or others in your organisation create. Only one person in your organisation can update an individual form at a time.

If you have already applied for funding for the person and wish to apply for further funding you will need to use the existing application. Please refer to the following instructions:

Adding new items to an existing Auslan for Employment application

If this the first time that you are using the application list, it will be empty.
Image shows the Workplace Modifications Scheme application list with log in ID

Step 3

If you have already created an application, it should appear on this list. You can browse the list by using the scroll bar to move up and down your list of forms.
Image shows the Auslan application list

Step 4

You can also browse the list by filtering it according to its progress. Using the arrow on the drop down menu next to ‘Select table filter option’, select the status you wish to filter by and select ‘Go’. You may select 'Completed', 'In progress', 'Incomplete', 'New' or 'All'. See below for definitions of the table filter options.

‘New’ is an application that has been submitted to the JobAccess Adviser but has not yet been actioned.
‘Completed’ is an application that has been completed–items have been reimbursed or application has been closed and is not proceeding.
‘In progress’ is an application that has been submitted to the JobAccess Adviser and is being processed.
‘Incomplete’ is an application that has not been submitted to the JobAccess Adviser. It is still a ‘draft’.
‘All’ means all applications on the Auslan application list regardless of their status.

Image shows drop down menu to select the status you wish to filter by

Step 5

To sort the list of forms, use the arrow on the drop down menu next to the ‘Select table sort option’ and select the category you wish to sort by. Then select ‘Go’.
Image shows drop down menu to select the category you wish to filter by

Step 6

To search for an existing form, enter the application ID in the 'Quick find' field and then select ‘Go’.
Image shows the Quick find field to enter the application ID to search for an existing form

Step 7

To view, edit, delete or print an application on the ‘Auslan application list’ select the ‘Select ID XXX’ button to the right of the relevant application.
Image shows the Select ID buttons to the right of the applications

Step 8

The application will now appear in the ‘Currently selected application’ box. In the box below you can now choose an action for this item.

Select ‘View’ to provide an overview and/or edit the application. You can update or amend an application form that has not yet been submitted.
Image shows the application selected with action buttons for this item

Step 9

If you wish to remove an application from the ‘Auslan application list’, select ‘Delete’ from the ‘Please choose an action for this item’ box. You can only delete a form before it has been submitted. Once a form has been submitted to the JobAccess Adviser for approval, it cannot be deleted.

If you wish to remove an application form after it has been submitted, you will need to phone the JobAccess Advisers on 1800 464 800.
Image shows Delete buttons to select to remove the application from the Auslan application list

Step 10

If you wish to print an overview of an application from the ‘Auslan application list’, select ‘Print overview’ from the ‘Please choose an action for this item’ box. This will produce the overview page ready for printing.
Image shows Print overview button to select to produce an overview of the application ready for printing

Step 11

If you wish to print an entire application from the ‘Auslan application list’, select ‘Print complete’ from the ‘Please choose an action for this item’ box. This will produce the entire application in a printer friendly format, ready for printing.
Image shows Print complete button to select to produce the entire application in a printer friendly format

Step 12

If you wish to deselect an application in the ‘Currently selected application’ box select ‘Cancel selection’.
Image shows Cancel selection button to select to deselect an application

Step 13

To save a form to your hard drive or to a floppy disk, select the form from the ‘Auslan application list’ and then select ‘File’ then ‘Save as’ from the menu bar. The 'Save as' dialogue box will open so that you can save the form to your preferred location.
Image shows Save as selection from the menu bar

Step 14

To create a new Auslan For Employment application, select ‘Create new application’ button. Ensure that no existing applications are currently selected in order to see this button.
Image shows no applications selected with the Create new application button

Step 15

See instructions for 'Creating a new Auslan For Employment application' for detailed information on how to create a new application.

Applications are automatically removed from your view when finalised. It is recommended that you print or save each form for your own records if you will need to refer to them again.

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